7pm at the Greek School
Just a reminder, this will probably be our last FULL meeting for 2 weeks and when we meet again, we have 2 options. Wednesday 1st of May is in the Greek Holy Week and we probably won’t be able to meet at the Greek School. The following week is the 8th of May (only 10 days before the Paniyiri) and then the following week, the week of the Paniyiri, we will have a few nights of packaging sweets, dolmathes ect..
Technically, we will only have 2 meetings left including tomorrow night. It is important that all decisions made and tasks allocated are signed off on, and followed through. There won’t be time to double check anyone’s responsibilities, and if you are allocated a task, you will need to follow through and confirm it with me via email so that I can check it off that the job has been done.
This is a wrap up of where I think we are at to date. I may have missed something and I will need your help to go through these notes thoroughly and let me know if there is something which I have overlooked.
Before next week’s Paniyiri Committee meeting (I will need a couple of volunteers with me as a back up), we will need the following:
Other areas of business:
Paniyiri Planning Meeting ACTION POINTS (TO BE DECIDED TONIGHT):
Checklist including:
Food items – allocate who is purchasing which items, when they are to be purchased, preferred payment method and reimbursement. Quantities have been included in previous minutes, but, we have amended the chicken souvlakia to 2,000. (attached)
Other items:
Packaging items (decide on quantities)
FOOD SAFETY REQUIREMENTS: (we haven’t allocated anyone to these tasks yet, and without them, we won’t be allowed to trade)
Other items to bring:
See you all tomorrow night.
Thanks
Nick
Just a reminder, this will probably be our last FULL meeting for 2 weeks and when we meet again, we have 2 options. Wednesday 1st of May is in the Greek Holy Week and we probably won’t be able to meet at the Greek School. The following week is the 8th of May (only 10 days before the Paniyiri) and then the following week, the week of the Paniyiri, we will have a few nights of packaging sweets, dolmathes ect..
Technically, we will only have 2 meetings left including tomorrow night. It is important that all decisions made and tasks allocated are signed off on, and followed through. There won’t be time to double check anyone’s responsibilities, and if you are allocated a task, you will need to follow through and confirm it with me via email so that I can check it off that the job has been done.
This is a wrap up of where I think we are at to date. I may have missed something and I will need your help to go through these notes thoroughly and let me know if there is something which I have overlooked.
Before next week’s Paniyiri Committee meeting (I will need a couple of volunteers with me as a back up), we will need the following:
- All paperwork to be submitted including certificate of currency (done), food business licence (done), car allocation (NOT DONE)
- Equipment to be hired and confirmed as we will need to amend the power requirements if we need 3 phase power for the cold room. This will need to be confirmed by tomorrow nights meeting.
Other areas of business:
- Anzac Day volunteers
- 4EB membership renewal
Paniyiri Planning Meeting ACTION POINTS (TO BE DECIDED TONIGHT):
Checklist including:
- Website – to be included in our signs and t-shirts?
- T-shirts – sponsors are finalised, Dimitri Morfoulis will need high resolution logos & sizes asap before the end of this week otherwise we will miss the deadline and have NO SHIRTS.
- Banner – ideas, designs, what to write on there? Please see attached concept. This is just an idea and I would prefer we get a professional graphic designer to lay out the banner. We will need to decide if we want to put prices on there or not. Also, if we don’t put prices, we will need posters with the pricing on there which can be viewed while people are lining up. (Savva Ganiatsos to organise)
- Equipment – Tas Moulis and Frank Ganiatsos to finalise prices. Frank will be submitting prices and we will need to book the equipment. We will need to confirm the following items: skares (Frank has them on hold, Apostoli and Nick to organise a cheque), BBQ repair (Tas & Vas Moulis), Utensils, chopping boards, bowls & knives. Other items to include bins (82litre with lids and garbage bags), tubs for washing up (labelled), and a hot water urn. Extension leads & tags. V-Slicer for tomatoes
- Roster – please let Dimitri Morfoulis know how many people you are volunteering.
Food items – allocate who is purchasing which items, when they are to be purchased, preferred payment method and reimbursement. Quantities have been included in previous minutes, but, we have amended the chicken souvlakia to 2,000. (attached)
- George Kosmidis – chicken souvlakia (2,000), lamb souvlakia (1,000), diced chicken (100kg)
- Nick Karanicolas – diced lamb (100kg)
- Maria Drougkas – pita bread, tzatziki, calamari, oil, dolmathes, chips
- Savva Ganiatsos – tomatoes, lettuce, onions, lemons, gas bottles
- Taki Papagiannis – Spanakopita
- Tomato sauce?
- Salt, pepper, oregano, paprika?,
- Heat beads?
Other items:
Packaging items (decide on quantities)
- Chux
- large and medium food gloves (100 per packet)
- paper towels (80meter rolls)
- chip cups (1 x carton = 1,000 cups)
- paper bags (1 x packet = 500 bags)
- C10 round containers & lids (1 x carton of each = 500 containers + lids)
- napkins (1 x carton = 3,000)
- lunch wrap (1 x packet = 500 sheets)
- clingwrap
- foil
- 7” plates (1 x carton = 500 plates)
- medium plastic carry bags (1 x sleeve = 250 bags)
- plastic garbage bags (1 x packet = 50 bags)
- plastic forks (1 x packet = 100 forks)
- Table covers? For our front tables.
- Equipment hire including all items (gas)
- Disposable and cleaning items
- Rope lights (nick Karanicolas), flashing lights?
- Cleaning fluids – dishwashing soap, disinfectant, spray & wipe for benches, tabletops
- Hair nets?
- Scourers
- Aprons
FOOD SAFETY REQUIREMENTS: (we haven’t allocated anyone to these tasks yet, and without them, we won’t be allowed to trade)
- Dry Chemical Fire Extinguisher
- Food Thermometer
- 20 litre Waste water buckets clearly labelled “WASTE WATER ONLY”
- 20 litre Utensil water bucket clearly labelled “UNTENSIL WASH ONLY”
- Hand washing facility – anti-bacterial soap (we may also get a couple of pumps of hand sanitising gel)
- Hot Water for washing and rinsing
- A bin fitted with a lid and a bin liner labelled “REFUSE ONLY”
Other items to bring:
- Pan Macedonian banner (NK)
- Greek Flag (NK) & Mini Greek Flags (NK)
- Australian Flag (NK)
- First Aid Kit (NK)
See you all tomorrow night.
Thanks
Nick
| maco_paniyiri_price_list_banner1.pdf |
| 22_3rd_april_2013_pan_mac_meeting.pdf |
