Fellow Pan Macs,
Firstly, congratulations on probably the most productive meeting we have had. A lot of decisions and allocation of duties were done. Please find below task allocations and some notes from our meeting.
PLEASE READ THIS INFORMATION VERY CAREFULLY AS IT COVERS EVERYTHING WE HAVE GONE THROUGH SO FAR.
Remember, we are OUT OF TIME and need to action these things immediately.
PARK ACCESS (please send me details of the 4 utes (I already have Dimitri’s 4WD details) which will need access to the park for set up and pack up) I will need:
Other areas of business:
Paniyiri ACTION POINTS
Checklist including:
Food items:
Other items:
Packaging items (Apostoli to forward order to supplier and organise a delivery time on Friday afternoon 17th after 3pm)
FOOD SAFETY REQUIREMENTS:
Vasili, if you are going to stencil on signs, the water catchment buckets and dispensing buckets must be 20 litres.
Other items to bring:
Finally, if your name is next to something, please follow through. If you need help with anything let me know and also, I won’t have time to chase you and follow up. If something is allocated to you, myself and everyone will assume it is done and there will be no need for follow up.
Don’t forget to harass everyone you know for help. Peak times, Saturday night, Sunday morning, and any other times you can get.
See you all in a couple of weeks. Keep checking your emails and I would like an update on where everyone is at by mid next week if possible, to see if we are on track.
Thanks team
Nick
Firstly, congratulations on probably the most productive meeting we have had. A lot of decisions and allocation of duties were done. Please find below task allocations and some notes from our meeting.
PLEASE READ THIS INFORMATION VERY CAREFULLY AS IT COVERS EVERYTHING WE HAVE GONE THROUGH SO FAR.
Remember, we are OUT OF TIME and need to action these things immediately.
PARK ACCESS (please send me details of the 4 utes (I already have Dimitri’s 4WD details) which will need access to the park for set up and pack up) I will need:
- Your name
- Mobile phone number
- Type of vehicle
- Reason for entry – set up and pack up of stall
- Rego number
- Time of entry
- Dates of entry
Other areas of business:
- Anzac Day volunteers – Tas Moulis, George Karakastanis. Nick K will deliver the wreaths to Tas’s house on Wednesday afternoon (24th of April)
- 4EB membership renewal – Apostoli to action over the next week
- Members list will be attached to this email for committee members. Please remember, THIS IS A CONFIDENTIAL DOCUMENT and can’t be sent to any other people outside of this committee. Go through it and contact anyone you know asking them for any assistance they can offer. Everyone offers help when needed, NOW is the time to ask them.
Paniyiri ACTION POINTS
Checklist including:
- Website – to be included in our signs and t-shirts (Dimitri Morfoulis)
- T-shirts – done (Dimitri Morfoulis)
- Banner – brief has been sent to the designer and we will have some concepts in the next couple of days. (Nick Karanicolas & Savva Ganiatsos to organise printing)
- Equipment – Ordered. Still waiting on final gas bottle numbers & Cold Room requirements. We will need to know by Monday next week at the latest. (Tas Moulis and Frank Ganiatsos to finalise prices)
- Skares (Frank has them on hold, Frank to contact supplier with bank details and Apostoli and Nick to organise EFT)
- BBQ repair (Tas & Vas Moulis) – nearly completed will be ready in the next 2 weeks
- Utensils, chopping boards, bowls & knives, 10 x Aprons, Bins (82litre with lids and garbage bags), tubs for washing up (labelled) (Vasili Moulis to organise and Nick Karanicolas to assist with labelling requirements)
- Extension leads & tags (Vasili Moulis)
- V-Slicer for tomatoes (Maria D)
- Roster – please let Dimitri Morfoulis know how many people you are volunteering (all committee members responsible for getting volunteers)
Food items:
- George Kosmidis – chicken souvlakia (2,000), lamb souvlakia (1,000), diced chicken (100kg) - ORDERED
- Nick Karanicolas – diced lamb (100kg) ORDERED
- Maria Drougkas – pita bread (15 cartons), tzatziki (20 x 2kg buckets), calamari (100kg), oil (6 x 20litres), dolmathes (30 x tins), chips (15 x cartons = 150kg) ORDERED
- Savva Ganiatsos – tomatoes (10 cartons), lettuce (3 boxes), onions (2 x 20kg bags), lemons (2 x boxes), gas bottles?? (AWAITING PRICES FOR PRODUCE & GAS)
- Taki Papagiannis – Spanakopita (50 pites) ORDERED
- Tomato sauce – 1 x ctn of portion control sauce (Maria D) ORDERED
- Salt (2kg), pepper (1kg), oregano (1kg), paprika (1kg) (Maria D) ORDERED
- Heat beads – 320kg? (Tas, please check notes on this) who was allocated to purchase them?
Other items:
Packaging items (Apostoli to forward order to supplier and organise a delivery time on Friday afternoon 17th after 3pm)
- Chux – 2 x rolls
- large and medium food gloves (100 per box) – 2 x boxes medium, 2 x boxes large, 1 x box extra large
- paper towels (80meter rolls) – 10 rolls
- chip cups (1 x carton = 1,000 cups) – 1 carton
- paper bags Satchel No.2 Glassine (Greaseproof) (1 x packet = 500 bags) for souvalakia, wraps, spanakopita – 8 x packets (4,000 bags)
- C10 round containers & lids (1 x carton of each = 500 containers + lids) for calamari, sweets, dolmathes – 3 x ctns of containers, 2 x ctns of lids
- napkins (1 x carton = 3,000) – 2 x cartons
- lunch wrap (1 x packet = 500 sheets) – 4 packs
- clingwrap – 1 x 45cm cling
- foil – 3 x (150mtr x 44cm) foil
- 7” plates (1 x carton = 500 plates) – 1 x carton
- medium plastic carry bags (1 x sleeve = 250 bags) - 2 x sleeves
- plastic garbage bags (1 x packet = 50 bags) – 2 x packets
- plastic forks (1 x packet = 100 forks) – 10 x packets
- Dishwashing soap – 5 litres (with pump)
- Disinfectant – 5 litres (with 2 x spray bottles)
- Spray & wipe – 3 x spray bottles
- Scourers – 10 each
- Sponges – 5 each
- 4 x 400ml Spray Bottles (for oil) (Apostoli)
FOOD SAFETY REQUIREMENTS:
- Dry Chemical Fire Extinguisher (Apostoli)
- Food Thermometer (Vasili Moulis)
- 20 litre Waste water buckets clearly labelled “WASTE WATER ONLY” (NK & Vasili)
- 20 litre Utensil water bucket clearly labelled “UNTENSIL WASH ONLY” (NK & Vasili)
- Hand washing facility – anti-bacterial soap (we may also get a couple of pumps of hand sanitising gel) (Nick Karanicolas)
- Hot Water for washing and rinsing (Urn organized – Tas)
- An 82litre bin fitted with a lid and a bin liner labelled “REFUSE ONLY”
Vasili, if you are going to stencil on signs, the water catchment buckets and dispensing buckets must be 20 litres.
- 1 x 20 litre container with a tap clearly labelled “HAND WASHING ONLY” (Vasili to source from Bunnings)
- 2 x 20 litre container to catch waste water clearly labelled “WASTE WATER ONLY”
- 1 x 20 litre container with a tap clearly labelled “UNTENSIL WASHING ONLY” (Vasili to source from Bunnings)
Other items to bring:
- Pan Macedonian banner (NK)
- Greek Flag (NK) & Mini Greek Flags (NK)
- Australian Flag (NK)
- First Aid Kit (NK)
- Rope lights,flashing lights (NK)
Finally, if your name is next to something, please follow through. If you need help with anything let me know and also, I won’t have time to chase you and follow up. If something is allocated to you, myself and everyone will assume it is done and there will be no need for follow up.
Don’t forget to harass everyone you know for help. Peak times, Saturday night, Sunday morning, and any other times you can get.
See you all in a couple of weeks. Keep checking your emails and I would like an update on where everyone is at by mid next week if possible, to see if we are on track.
Thanks team
Nick
copy_of_pan_macedonian_association_members_register_2.xls |