Agenda:

• Picnic preparation and delegation
• Entertainment for dance

Apologies include:

• Vas Moulis
• Philip Vairakstanis
• Nik Papagiannis

- Went through tasks as per list below
- Entertainment options suggested included:

• Christos Holivis
• Andreas Stamos
• Orfeas Peridis

Below is an updated task list including products updated after the event. This can be used as a template for next year.

CALENDAR OF EVENTS
2014 Christmas BBQ 

• Rescheduled to 11am Sun February 8th 2015, Orleigh Park, Hill End Terrace West End Qld 4101
  
• No additional meeting required as all duties had been previously allocated. Email summary regarding duties to follow at a later date. 
  

2015 Paniyiri 

• Sat 23rd & Sun 24th May, Musgrave Park 29 Edmondstone Street South Brisbane Qld 4101
  
• Stall size and location to be determined
  

2015 Annual Dance

• 7pm Sat August 15th 2015, The Greek Club 29 Edmondstone Street South Brisbane Qld 4101
  
• Singer & budget to be determined
  
• Requested NIX Live (band) booking and awaiting confirmation from Nick Paras
  

2015 Annual General Meeting

• 7pm Wed November 18th 2015, Greek Community Centre 29 Edmondstone Street South Brisbane Qld 4101
  

2015 Christmas BBQ

• 11am Sun November 29th 2015 Orleigh Park Hill End Terrace West End Qld 4101

ALL INFORMATION ABOVE HAS BEEN UPDATED & POSTED ONTO OUR WEBSITE - www.panmacedonianqld.org.au/upcoming-events.html


STORAGE CONTAINER
Voted no container to be purchased at this stage
All items will be stored at 1514 Old Cleveland Road Belmont from 8th Feb 2015 onwards

• In the meantime please stocktake what you have so we know what is needed to be purchased for the Feb picnic
  

Fridge/freezer purchase to be determined before 2015 Paniyiri

WEBSITE
New committee photos have been posted onto website - www.panmacedonianqld.org.au/your-committee.html

• Please email through replacement photo if you wish to replace what’s online
  

Website stats for last 30 & 90 days respectively are as follows:

• One of our Constitutional objectives is to promote and educate about Macedonian Hellenic history, culture, news and affairs therefore a BLOG has been started - www.panmacedonianqld.org.au/blog
• All postings will be also posted onto our Facebook page too
• The Macedonia Name Issue – please familiarise with the posting on our website - www.panmacedonianqld.org.au/the-macedonia-name-issue.html
• Facebook traffic is to be boosted which will be used in conjunction with website stats to secure sponsorship
• Sponsorship target per annum is $10,000 

ADDITIONAL NOTES
Additional notes I had are:
- Dance Date for 2016 and 2017 has been secured for the Oct date.
- Savva and George also investigating options for next year's dance entertainment
- Voted on whether we wanted to do a stall at the Gold Coast Greek Festival - All voted NO.
- Theo suggested we should think about a newsletter (births, marriages, deaths, articles); further discussion to be had down the track

Pan Mac Meeting
26th December 2014 – 8pm
Greek Club

1st General Meeting of New Committee


Meeting Started:

New committee members

• Passed around to new members to list there details
  

Storage of Equipment – 2 Options

• Buying a container and storing at Olympic is approx. $1500/year
  
• Storage on Dimitri’s property
  
• Voted on Dimitri
  
• After the Picnic all equipment to moved to new address & container
  

Advertising:

From Last Year:

Item 1: Christmas BBQ

• Orleigh Park: same place as our July BBQ.
  
• -December 7th @ 12pm start.
  
• If bad weather, agreed to cancel with no back-up.
  

Item 2: Prices

• Food & Drink (adults)          -           $15 with any drink
  
• Food & Drink (kids)              -           $5 with a popper
  
• Beer, Cruizers, 2lt Cokes       -           $4 each
  
• Cans, Water                           -           $2 each
  
• Poppers                                  -           Free
  

Item 3:  Food
-       2 x souvlaki, bread, salad & dips.
-       BBQ on 7 December.

Item 4:  Toys for kids
-       Boys, Girls and Mixed
-       Frank G to be Santa.

Item 5:  Jobs and Tasks
o   Cans of Coke – 2 x cartons
o   Cans of Zero – 2 x cartons
o   Cans of lemonade – 2 x cartons
o   600ml bottled water – 6 x cartons
o   Poppers – 8 x 6 packs

-       Dimitri Papagiannis
o   4 x cartons Mythos

-       Frank
o   15 x French sticks
o   3 x loaves of white bread
o   2 x boxes (4 bags per box)

-       Dimitri
o   1 x box cucumbers;
o   1 x box tomatoes;
o   2kg onions    
o   Coffee, Tea and Sugar


-       Maria
o   Dips
o   Olives, cheese, Salt, Pepper
o   Raffles

-       Nick
o   Membership forms in envelopes
o   Ham – prize
o   Sausages
o   Packaging – plates, cutlery, gloves
o   Membership forms
o   Raffles
o   Payments

-       Apostoli
o   Payments

-       Johnny D and Dimitri P
o   Position at Park
o   Help unload and reload after BBQ.

-       Eskies
o   Please indicate (as per email) who has an esky we can use and how much ice it holds.

 
BBQ
Orleigh Park
Get list from Dimitri/Nick
$15 for Adults
$5 for children
$15 membership

Lamb & Chicken – 200 each

2 x boxes of Charcoal

Mythos x 2

Coronas x 2

Retsina

Barricade around BBQ area

Water – 10 x cartons

Coke – 3 x cartons

Zero – 3 x cartons

Lemonade – 3 x cartons

Poppers – x 48

Marquee – Frank to bring

Ice – order 30 bags – Tas to order

Insurance we are covered

Macedonian Shirts – Everyone please wear theirs.

 
Note:
Add to email list:
Phillip@usherandson.com

Meeting Closed 9pm

venue - The Greek Club

ANNUAL GENERAL MEETING

Introduction by Nick K.

Treasurer’s Report
-       Does not include the Dance however includes some expenses for the dance – pre June 30th.
-       Financials 1 July 2013 to 30th June 2014

Overview
-       Another successful year with participation in Panayiri and Annual Dance
-       Profile is growing and we have managed to create awareness of our events.
-       Social media presence is growing with nearly 200 likes on our Facebook page of our events.
-       Annual Dance was the largest we have had to date and a large part of the success of this event was due to the hard work of the committee in filling the tables quickly and in great numbers.
-       Increased online presence means we were able to create a lot of excitement around the event and this brought more people in.
-       3 years donated a percentage of the Associations profits to the St Nicholas Nursing Home. This is also in our constitution and was great to be able to give back.
 
What’s Ahead
-       Looking into the next year, we have not voted on and confirmed the calendar (this will be for the new committee), but we would be looking at participating at next years Panayiri and also look at creating more events for our members.
-       Our current membership is just over 200 people and we would like to grow this over the next year.
-       Continued presence as the various memorial services held throughout the year including Anzac Day, and other commemorative services.
-       As online presence grows we will be able to have a greater reach of members and non-members and non-members and this will ensure we can encourage support for out events and functions.

In Summary
-       This has been an excellent year for us and we have managed to host and participate in some large-scale events.
-       We look to more member-focused events and than you all for you support.
-       Nick would like to wish the new committee every success for their future ventures.

Nominations

President – Dimitri Morfoulis
Vice President – George Kosmidis
Treasurer – Apostoli Holevas
Secretary – Tasso Moulis & (George Karakastanis)

Handover and Introduction of New Executive Committee

Dimitri Morfoulis new President
George Kosmidis as Vice President
Apostolos Holevas – Treasurer
Tasso Moulis - Secretary

Fellow Pan Macs, 

Firstly, congratulations on probably the most productive meeting we have had.  A lot of decisions and allocation of duties were done.  Please find below task allocations and some notes from our meeting. 

PLEASE READ THIS INFORMATION VERY CAREFULLY AS IT COVERS EVERYTHING WE HAVE GONE THROUGH SO FAR.              

 Remember, we are OUT OF TIME and need to action these things immediately. 

PARK ACCESS (please send me details of the 4 utes (I already have Dimitri’s 4WD details) which will need access to the park for set up and pack up)  I will need:

• Your name
  
• Mobile phone number
  
• Type of vehicle
  
• Reason for entry –  set up and pack up of stall
  
• Rego number
  
• Time of entry
  
• Dates of entry
  

Other areas of business:

• Anzac Day volunteers – Tas Moulis, George Karakastanis.  Nick K will deliver the wreaths to Tas’s house on Wednesday afternoon (24th of April) 
  
• 4EB membership renewal – Apostoli to action over the next week
  
• Members list will be attached to this email for committee members.  Please remember, THIS IS A CONFIDENTIAL DOCUMENT and can’t be sent to any other people outside of this committee.  Go through it and contact anyone you know asking them for any assistance they can offer.  Everyone offers help when needed, NOW is the time to ask them.  
  

Paniyiri ACTION POINTS

Checklist including:

• Website – to be included in our signs and t-shirts (Dimitri Morfoulis)
  
• T-shirts – done (Dimitri Morfoulis)
  
• Banner –  brief has been sent to the designer and we will have some concepts in the next couple of days. (Nick Karanicolas & Savva Ganiatsos to organise printing)
  
• Equipment – Ordered.  Still waiting on final gas bottle numbers & Cold Room requirements.  We will need to know by Monday next week at the latest.  (Tas Moulis and Frank Ganiatsos to finalise prices)
  
• Skares (Frank has them on hold, Frank to contact supplier with bank details and Apostoli and Nick to organise EFT) 
  
• BBQ repair (Tas & Vas Moulis) – nearly completed will be ready in the next 2 weeks
  
• Utensils, chopping boards, bowls & knives, 10 x Aprons, Bins (82litre with lids and garbage bags), tubs for washing up (labelled) (Vasili Moulis to organise and Nick Karanicolas to assist with labelling requirements)
  
• Extension leads & tags (Vasili Moulis)
  
•  V-Slicer for tomatoes (Maria D)
  
• Roster – please let Dimitri Morfoulis know how many people you are volunteering (all committee members responsible for getting volunteers)
  

Food items: 

• George Kosmidis – chicken souvlakia (2,000), lamb souvlakia (1,000), diced chicken (100kg) - ORDERED
  
• Nick Karanicolas – diced lamb (100kg) ORDERED
  
• Maria Drougkas – pita bread (15 cartons), tzatziki (20 x 2kg buckets), calamari (100kg), oil (6 x 20litres), dolmathes (30 x tins), chips (15 x cartons = 150kg) ORDERED
  
• Savva Ganiatsos – tomatoes (10 cartons), lettuce (3 boxes), onions (2 x 20kg bags), lemons (2 x boxes), gas bottles?? (AWAITING PRICES FOR PRODUCE & GAS)
  
• Taki Papagiannis – Spanakopita (50 pites) ORDERED
  
• Tomato sauce –  1 x ctn of portion control sauce (Maria D) ORDERED
  
• Salt (2kg), pepper (1kg), oregano (1kg), paprika (1kg) (Maria D) ORDERED
  
• Heat beads – 320kg? (Tas, please check notes on this) who was allocated to purchase them?  
  

Other items:

Packaging items (Apostoli to forward order to supplier and organise a delivery time on Friday afternoon 17th after 3pm)

• Chux – 2 x rolls
  
• large and medium food gloves (100 per box) – 2 x boxes medium, 2 x boxes large, 1 x box extra large
  
• paper towels (80meter rolls) – 10 rolls
  
• chip cups (1 x carton = 1,000 cups) – 1 carton
  
• paper bags Satchel No.2 Glassine (Greaseproof) (1 x packet = 500 bags) for souvalakia, wraps, spanakopita – 8 x packets (4,000 bags)
  
• C10 round containers & lids (1 x carton of each = 500 containers + lids) for calamari, sweets, dolmathes – 3 x ctns of containers, 2 x ctns of lids
  
• napkins (1 x carton = 3,000) – 2 x cartons 
  
• lunch wrap (1 x packet = 500 sheets) – 4 packs
  
• clingwrap – 1 x 45cm cling
  
• foil – 3 x (150mtr x 44cm) foil 
  
• 7” plates (1 x carton = 500 plates) – 1 x carton
  
• medium plastic carry bags (1 x sleeve = 250 bags) -  2 x sleeves
  
• plastic garbage bags (1 x packet = 50 bags) – 2 x packets
  
• plastic forks (1 x packet = 100 forks) – 10 x packets 
  
• Dishwashing soap – 5 litres (with pump)
  
• Disinfectant – 5 litres (with 2 x spray bottles)
  
• Spray & wipe – 3 x spray bottles
  
• Scourers – 10 each
  
• Sponges – 5 each
  
• 4 x 400ml Spray Bottles (for oil) (Apostoli)
  

FOOD SAFETY REQUIREMENTS:

• Dry Chemical Fire Extinguisher (Apostoli)
  
• Food Thermometer (Vasili Moulis)
  
• 20 litre Waste water buckets clearly labelled “WASTE WATER ONLY” (NK & Vasili)
  
• 20 litre Utensil water bucket clearly labelled “UNTENSIL WASH ONLY” (NK & Vasili)
  
• Hand washing facility – anti-bacterial soap  (we may also get a couple of pumps of hand sanitising gel) (Nick Karanicolas)
  
• Hot Water for washing and rinsing (Urn organized – Tas)
  
• An 82litre bin fitted with a lid and a bin liner labelled “REFUSE ONLY”
  

Vasili, if you are going to stencil on signs, the water catchment buckets and dispensing buckets must be 20 litres. 

• 1 x 20 litre container with a tap clearly labelled “HAND WASHING ONLY” (Vasili to source from Bunnings)
  
• 2 x 20 litre container to catch waste water clearly labelled “WASTE WATER ONLY”
  
• 1 x 20 litre container with a tap clearly labelled “UNTENSIL WASHING ONLY” (Vasili to source from Bunnings)
  

Other items to bring:

• Pan Macedonian banner (NK)
  
• Greek Flag (NK) & Mini Greek Flags (NK)
  
• Australian Flag (NK)
  
• First Aid Kit (NK)
  
• Rope lights,flashing lights (NK)
  

Finally, if your name is next to something, please follow through.  If you need help with anything let me know and also, I won’t have time to chase you and follow up.  If something is allocated to you, myself and everyone will assume it is done and there will be no need for follow up. 

Don’t forget to harass everyone you know for help.  Peak times, Saturday night, Sunday morning, and any other times you can get.

See you all in a couple of weeks. Keep checking your emails and I would like an update on where everyone is at by mid next week if possible, to see if we are on track.

Thanks team

Nick

7pm at the Greek School

Just a reminder, this will probably be our last FULL meeting for 2 weeks and when we meet again, we have 2 options.  Wednesday 1st of May is in the Greek Holy Week and we probably won’t be able to meet at the Greek School.  The following week is the 8th of May (only 10 days before the Paniyiri) and then the following week, the week of the Paniyiri, we will have a few nights of packaging sweets, dolmathes ect.. 

Technically, we will only have 2 meetings left including tomorrow night.  It is important that all decisions made and tasks allocated are signed off on, and followed through.  There won’t be time to double check anyone’s responsibilities, and if you are allocated a task, you will need to follow through and confirm it with me via email so that I can check it off that the job has been done. 

This is a wrap up of where I think we are at to date.  I may have missed something and I will need your help to go through these notes thoroughly and let me know if there is something which I have overlooked. 

Before next week’s Paniyiri Committee meeting (I will need a couple of volunteers with me as a back up), we will need the following:

• All paperwork to be submitted including certificate of currency (done), food business licence (done), car allocation (NOT DONE)
  
• Equipment to be hired and confirmed as we will need to amend the power requirements if we need 3 phase power for the cold room.  This will need to be confirmed by tomorrow nights meeting.  
  

Other areas of business:

• Anzac Day volunteers
  
• 4EB membership renewal
  

Paniyiri Planning Meeting ACTION POINTS (TO BE DECIDED TONIGHT):

Checklist including:

• Website – to be included in our signs and t-shirts?
  
• T-shirts – sponsors are finalised, Dimitri Morfoulis will need high resolution logos & sizes asap before the end of this week otherwise we will miss the deadline and have NO SHIRTS. 
  
• Banner – ideas, designs, what to write on there?  Please see attached concept.  This is just an idea and I would prefer we get a professional graphic designer to lay out the banner.  We will need to decide if we want to put prices on there or not.  Also, if we don’t put prices, we will need posters with the pricing on there which can be viewed while people are lining up.  (Savva Ganiatsos to organise)
  
• Equipment – Tas Moulis and Frank Ganiatsos to finalise prices.  Frank will be submitting prices and we will need to book the equipment.  We will need to confirm the following items: skares (Frank has them on hold, Apostoli and Nick to organise a cheque), BBQ repair (Tas & Vas Moulis), Utensils, chopping boards, bowls & knives.  Other items to include bins (82litre with lids and garbage bags), tubs for washing up (labelled), and a hot water urn. Extension leads & tags. V-Slicer for tomatoes
  
• Roster – please let Dimitri Morfoulis know how many people you are volunteering.  
  

Food items – allocate who is purchasing which items, when they are to be purchased, preferred payment method and reimbursement.  Quantities have been included in previous minutes, but, we have amended the chicken souvlakia to 2,000.  (attached)

• George Kosmidis – chicken souvlakia (2,000), lamb souvlakia (1,000), diced chicken (100kg)
  
• Nick Karanicolas – diced lamb (100kg)
  
• Maria Drougkas – pita bread, tzatziki, calamari, oil, dolmathes, chips
  
• Savva Ganiatsos – tomatoes, lettuce, onions, lemons, gas bottles
  
• Taki Papagiannis – Spanakopita
  
• Tomato sauce?
  
• Salt, pepper, oregano, paprika?,
  
• Heat beads?
  

Other items:

Packaging items (decide on quantities)

• Chux
  
•  large and medium food gloves (100 per packet)
  
• paper towels (80meter rolls)
  
• chip cups (1 x carton = 1,000 cups)
  
• paper bags (1 x packet = 500 bags)
  
• C10 round containers & lids (1 x carton of each = 500 containers + lids)
  
• napkins (1 x carton = 3,000)
  
• lunch wrap (1 x packet = 500 sheets)
  
• clingwrap
  
• foil
  
• 7” plates (1 x carton = 500 plates)
  
• medium plastic carry bags (1 x sleeve = 250 bags)
  
• plastic garbage bags (1 x packet = 50 bags)
  
• plastic forks (1 x packet = 100 forks)
  
• Table covers? For our front tables.  
  
• Equipment hire including all items (gas)
  
• Disposable and cleaning items
  
• Rope lights (nick Karanicolas), flashing lights?
  
• Cleaning fluids – dishwashing soap, disinfectant, spray & wipe for benches, tabletops
  
• Hair nets?
  
• Scourers
  
• Aprons
  

FOOD SAFETY REQUIREMENTS: (we haven’t allocated anyone to these tasks yet, and without them, we won’t be allowed to trade)

• Dry Chemical Fire Extinguisher 
  
• Food Thermometer 
  
• 20 litre Waste water buckets clearly labelled “WASTE WATER ONLY” 
  
• 20 litre Utensil water bucket clearly labelled “UNTENSIL WASH ONLY” 
  
• Hand washing facility – anti-bacterial soap  (we may also get a couple of pumps of hand sanitising gel) 
  
• Hot Water for washing and rinsing 
  
• A bin fitted with a lid and a bin liner labelled “REFUSE ONLY”

Other items to bring:

• Pan Macedonian banner (NK)
  
• Greek Flag (NK) & Mini Greek Flags (NK)
  
• Australian Flag (NK)
  
• First Aid Kit (NK)
  

See you all tomorrow night.

Thanks

Nick

Hi all, below is the updated roster so please review your hours (and any of your volunteer's) and advise of any changes. Thanks, Dimitri

Team,

Below is a draft of the response to the Multicultural affairs department.  I have also included a copy of the correct updated form.  Let me know your thoughts and I won’t send it until I have received your views, thoughts, and feedback.

Att: Kim Sims/Sandra Pownell
Email: kim.sims@datsima.qld.gov.au
Email: MAQ@datsima.qld.gov.au

Client Reference: MAQ_1529

I would like to amend some details regarding the information you currently have on file. 

The new contact is:

President : Nick Karanicolas
Phone: 0431 086 722

The information regarding ethnicity, language and client activities is incorrect.  Your records indicate Macedonian as the primary default. 

This reference refers to the Former Yugoslav Republic of Macedonia (FYROM) and is not recognised by the Greek Community globally. 

Below is some reference material regarding the origin of Macedonia and our language.  I know you may be unaware of the un-intential oversight and making a reference to a Greek Association as having an ethnicity of Macedonian, and not Greek Macedonian, is incorrect and may also be deemed as offensive. 

I can appreciate the fact that the FRYOM may have provided incorrect or misleading information. 

Please amend your records to reflect the following information:

Client Ethnicity: Greek
Client Language: Greek
Client Activities: Greek Culture and traditions.

I thank you for your assistance and also for your interest in understanding the difference between Greek Macedonians (who are the only rightful owners of the title), and Yugoslav Macedonians (who can not lay claim to the title of Macedonian, hence the name of their country is FYROM). 

Please feel free to review the provided information and you can contact me anytime for further clarification on 0431086722. 

Regards

Mr Nick Karanicolas
President
Pan Macedonian Association of Queensland

The Greek Embassy in Canberra can verify this information is true and correct.

Address
9 Turrana Street
Yarralumla ACT 2600
Australia

Phone
local: (02) 6273.3011
international: +61.2.6273.3011

Fax
local: (02) 6273.2620
international: +61.2.6273.2620

Email
gremb.can@mfa.gr

Web site
http://www.greekembassy.org.au

Links and resources:
http://macedonia-evidence.org/
http://macedonian.com.au/
http://www.macedonians.com.au/panmacedonian/index.html
http://www.macedonia.info/
http://www.aims.edu.au/home.html
http://www.helleniccouncil.org.au/
http://www.safem.gr/